EXECUTIVE ASSISTANT (posted 8/30/19)

Position Details

  • Location: Office setting, downtown Spokane, WA
  • Position type: Permanent
  • Supervisor: Executive Director
  • Work terms: Hourly, part-time 30 hours/week


Job Purpose Summary
The ideal candidate will provide top-level assistance for the Executive Director. They should be well-organized and be comfortable scheduling meetings and responding to emails.  Lastly, this individual should be able to draft documents and help with any necessary meeting preparation.


Position Responsibilities

  • Provide administrative support to the Executive Director and Board of Directors, maintaining confidentiality as necessary
  • Manage daily administrative and office management functions
  • Create and review letters, presentations and reports
  • Manage correspondence with donors, grantees and the public
  • Maintain donor database by entering donor records, acknowledging gifts, grant management.
  • Assist with event planning
  • Respond to questions and requests for information from board members and the public
  • Perform other duties and projects as assigned


Position Qualifications

  • Bachelor’s degree or equivalent experience
  • Proficient in Microsoft Office suite
  • Experience in managing multiple priorities, administrative coordination, and logistics
  • Well-organized, detail-oriented, ability to multi-task with great follow-up skills
  • Strong written and verbal communication skills
  • Ability to organize and analyze data in Excel
  • Ability to analyze and revise operating practices to improve efficiency


Preferred Qualifications

  • Basic bookkeeping (data entry, management of accounts receivable and payable)
  • Marketing skillset with an emphasis on nonprofit communications
  • Experience using the following systems: Quickbooks Online, Bloomerang, GrantStation, Greater Giving


Please email resume and cover letter to ed@whwfspokane.org